Portant vs SignNow
SignNow collects signatures — but it can’t create the document or pull data from HubSpot. Portant generates documents from Google Docs templates using live HubSpot data, routes for approval, collects e-signatures, and syncs everything back to the deal record.
Key differences
The gap between Portant and SignNow isn’t just about features. It’s about where in the document workflow each tool actually starts.
Portant
Portant creates the document from your Google Docs template with HubSpot data merged in automatically. The entire document is built before a signature is ever requested.
SignNow
SignNow uploads and signs only. There is no template engine or CRM data merge — you must create and fill the document before uploading it.
Portant
Portant triggers from HubSpot workflows, stores documents as HubSpot records, and syncs signed status back to the deal automatically.
SignNow
SignNow connects to HubSpot for sending only. Documents are stored in SignNow, not HubSpot — reps must manually download and re-attach signed copies.
Portant
Portant Team is $125/mo flat for 5 users, covering document generation, HubSpot data merge, e-signatures, approvals, and deal record sync.
SignNow
SignNow per-user pricing climbs fast. Business Cloud at $50/user can exceed Portant for a small team — and you still need a separate document creation tool on top.
Feature comparison
A direct comparison for HubSpot teams evaluating both tools.
| Feature |
Portant
|
SignNow
|
|---|---|---|
| Google Docs / Slides templates Use your existing Google Docs as the source template | First-class template format | Must upload PDF or Word only |
| Native HubSpot integration Certified HubSpot app with full workflow triggers | Certified HubSpot app | Signature send only |
| HubSpot data merge (auto-fill) Automatically populate document fields from CRM data | Full data merge from any HubSpot property | No template engine or data merge |
| E-signatures built-in Collect legally binding signatures without a third-party tool | Built-in, unlimited on paid plans | Core product feature |
| Approval workflows Route documents for internal review before sending | All paid plans | Not available |
| Document tracking & analytics Track views, opens, and signature status in real time | Full analytics in HubSpot records | Basic status only |
| Bulk document generation Generate hundreds of documents in a single run | Batch from HubSpot lists or workflows | Not available |
| Docs stored as HubSpot records Every document saved directly to the CRM | Auto-attached to deal, contact, or company | Stored in SignNow only |
| Free tier available Ongoing free plan with no credit card required | Permanent free plan | Trial only, no free tier |
| Flat team pricing One price for the whole team, not per seat | $125/mo for 5 users | Per-seat pricing at every tier |
Why Portant
Portant is the HubSpot-certified document app: generate, personalize, send, sign, and store quotes, proposals, and contracts from your own Google and Microsoft templates, with every document written back to the CRM as a real record.
Generate personalized quotes, contracts and proposals using Google Docs, Slides, Microsoft Word, PowerPoint and PDFs—directly in HubSpot.
“With Portant, I run documents directly from HubSpot. No jumping between platforms. No copying data.”
Edwin van der Maas · Operations Lead, 2manydots
Design fully customized documents using any HubSpot data and line items, plus AI content, e-signatures, and Stripe payment links, all aligned with your brand.
“At RepCard, Portant gave us an end-to-end automated workflow inside HubSpot, we replaced manual agreement creation at scale.”
Natalie Reeder · Revenue Operations, RepCard
Create workflows that send, sign and save your documents automatically. Add a human in the loop and a review step for approvals and better team collaboration.
“Hundreds of contracts go out in a few clicks. The signed ones come back in, and the rest are easy to spot.”
Grégory Fleurot · Director of HR & Operations, Innovative Language
Every document gets its own HubSpot record with full status and history. Build reports to track views, status, and signatures in real time. Automatically sync files to Google Drive or OneDrive.
“When the executive team asks for an extension document, Portant gets it to them in about an hour, it’s empowered my whole team.”
Megan Marohn · Operations, Boomerang Capital
Pricing
Prices below are annual billing (same as the default on our pricing page). Open full pricing to switch monthly or compare every feature.
For individuals getting started
30 credits/month · 1 user
Get startedFor professionals who need more
billed annually
2,000 credits/month · 1 user
Try for freeFor teams sharing workflows
billed annually
5,000 credits/month · 5 users
Try for freeAdvanced security and support
Tailored to your needs
Contact sales
SignNow pricing for HubSpot teams
SignNow Business costs $8 per user per month and Business Premium costs $15 per user per month, billed annually. A 5-seat team on Business Premium pays $75/mo — for signatures only. You still need a separate document creation tool on top. Portant Team at $125/mo covers document generation, HubSpot data merge, e-signatures, approvals, and deal record sync for your whole team.
| Plan | Price | What’s included |
|---|---|---|
| SignNow Business | $8/user/mo | E-signatures only |
| SignNow Business Premium | $15/user/mo | E-signatures + advanced fields |
| SignNow Enterprise | $30/user/mo | E-signatures + SSO, no doc generation |
| Portant Pro | $42/mo | Doc generation + HubSpot merge + e-sigs + approvals |
| Portant Team (5 users) | $125/mo | Full workflow for the whole team, flat price |
A 5-person team on SignNow Business Premium pays $75/mo for signatures only — plus the cost of a document creation tool. Portant Team covers the complete workflow for $125/mo flat.
Why teams switch
SignNow only handles the signature step — teams still had to create every document manually before uploading it. Portant generates the document from a Google Docs template with HubSpot data filled in automatically.
Without a data merge step, reps were copying values from HubSpot by hand — causing errors and eating time. Portant pulls every property directly from the CRM into the document at generation time.
Signed documents were stored in SignNow and had to be manually downloaded and re-attached to deals. Portant auto-syncs every signed document back to the HubSpot record so nothing lives outside the CRM.
Hear it directly from our many happy customers.
3,000+
App installs on the HubSpot Marketplace
4.9/5
Average review on G2, an independent review site
40K+
Teams have switched to Portant
We’re seeing higher average closed revenue with Portant and faster days to close, it’s showing us a material impact on sales velocity.
FAQs
Common questions about switching from SignNow to Portant for HubSpot teams.
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