Portant vs Qwilr
Qwilr creates beautiful web-based proposals — but in a proprietary editor, not the PDFs and signed contracts most teams actually need. Portant is HubSpot-native: use your own Google Docs or Word templates, generate real documents, and save everything as HubSpot records.
Key differences
The gap between Portant and Qwilr isn’t about aesthetics. It’s about what kind of documents you deliver, where your templates live, and where your data ends up.
Portant
Portant generates PDFs, Word files, Google Docs, Slides, and PowerPoint — the traditional document formats buyers expect for contracts, quotes, and agreements.
Qwilr
Qwilr produces interactive web pages delivered as URLs. Some buyers — especially in legal, finance, or procurement — require a downloadable PDF or signed document, not a link.
Portant
Use your existing templates in Google Docs, Slides, Word, PowerPoint, or PDF. Your formatting, branding, and layout stay exactly as they are — no rebuild required.
Qwilr
Qwilr requires you to build every proposal inside its proprietary web editor. Your existing Word or Google Docs templates cannot be used — everything must be recreated from scratch.
Portant
Every document Portant creates is saved back to HubSpot as its own record, linked to the deal, contact, or company. Track status, report on documents, and follow up without leaving the CRM.
Qwilr
Qwilr pages live in the Qwilr platform. Document status and analytics are visible inside Qwilr, requiring your team to switch out of HubSpot to check on sent proposals.
Feature comparison
A direct comparison for HubSpot teams evaluating both tools.
| Feature |
Portant
|
Qwilr
|
|---|---|---|
| HubSpot native integration Runs inside HubSpot as a certified app vs separate sync | Certified app, all plans | Business plan only ($35/user/mo); separate platform sync |
| Use your own templates Google Docs, Slides, Word, PowerPoint, PDF | All formats supported | Must rebuild in Qwilr’s proprietary web editor |
| Traditional document output (PDF / Word) Generates downloadable, attachable files | PDF, Word, Google Docs, Slides | Web pages (URLs) only; limited PDF export |
| eSignatures Built-in multi-signatory support | Built-in, unlimited on paid plans | Included on Business plan and above |
| Approval workflows Sequential approvals with one-click approve/reject | All paid plans | Not available |
| Documents as CRM records Every document saved as a HubSpot object | Every document is a HubSpot record | Pages stored in Qwilr’s platform |
| Conditional content logic Show/hide sections based on HubSpot data | Full HubSpot-driven logic | Limited conditional blocks within Qwilr editor |
| Automation triggers Trigger on deal stage, form submit, or workflow | Native HubSpot workflow triggers | Basic triggers via HubSpot integration |
| Flat pricing (not per-user) One price for the whole team | $42/mo for full access | $35/user/mo, costs scale with every seat |
| Document storage in HubSpot Saved directly to deal/contact records | Attached to HubSpot records | Stored in Qwilr cloud |
Why Portant
Portant is the HubSpot-certified document app: generate, personalize, send, sign, and store quotes, proposals, and contracts from your own Google and Microsoft templates, with every document written back to the CRM as a real record.
Generate personalized quotes, contracts and proposals using Google Docs, Slides, Microsoft Word, PowerPoint and PDFs—directly in HubSpot.
“With Portant, I run documents directly from HubSpot. No jumping between platforms. No copying data.”
Edwin van der Maas · Operations Lead, 2manydots
Design fully customized documents using any HubSpot data and line items, plus AI content, e-signatures, and Stripe payment links, all aligned with your brand.
“At RepCard, Portant gave us an end-to-end automated workflow inside HubSpot, we replaced manual agreement creation at scale.”
Natalie Reeder · Revenue Operations, RepCard
Create workflows that send, sign and save your documents automatically. Add a human in the loop and a review step for approvals and better team collaboration.
“Hundreds of contracts go out in a few clicks. The signed ones come back in, and the rest are easy to spot.”
Grégory Fleurot · Director of HR & Operations, Innovative Language
Every document gets its own HubSpot record with full status and history. Build reports to track views, status, and signatures in real time. Automatically sync files to Google Drive or OneDrive.
“When the executive team asks for an extension document, Portant gets it to them in about an hour, it’s empowered my whole team.”
Megan Marohn · Operations, Boomerang Capital
Pricing
Prices below are annual billing (same as the default on our pricing page). Open full pricing to switch monthly or compare every feature.
For individuals getting started
30 credits/month · 1 user
Get startedFor professionals who need more
billed annually
2,000 credits/month · 1 user
Try for freeFor teams sharing workflows
billed annually
5,000 credits/month · 5 users
Try for freeAdvanced security and support
Tailored to your needs
Contact sales
Qwilr pricing for HubSpot teams
Qwilr Business (required for HubSpot integration) costs $35 per user per month, billed annually. Costs grow with every seat you add.
| Team size | Portant Team | Qwilr Business |
|---|---|---|
| 3 users | $125/mo | $105/mo |
| 5 users | $125/mo | $175/mo |
| 10 users | $275/mo | $350/mo |
| 20 users | $575/mo | $700/mo |
A 5-person team saves $600+ per year with Portant Team ($1,500/yr) vs Qwilr Business ($2,100/yr). At 10 users, that gap grows to over $900/year — plus Portant generates the traditional documents, PDFs, and signed files your buyers actually expect.
Why teams switch
Qwilr sends a URL. Many buyers — especially in legal, finance, and enterprise procurement — require a signed PDF or a downloadable contract. Portant generates the actual document files your buyers ask for, in the formats they already accept.
Switching to Qwilr means rebuilding every document in their web editor. With Portant, bring your existing Google Docs, Slides, Word, or PowerPoint templates. Add HubSpot tags and start generating immediately — no rebuild, no lost branding.
With Qwilr, document status and analytics live in a separate platform. Portant saves every document as a HubSpot record, giving your team full visibility into document status, timelines, and follow-ups without ever leaving the CRM.
Hear it directly from our many happy customers.
3,000+
App installs on the HubSpot Marketplace
4.9/5
Average review on G2, an independent review site
40K+
Teams have switched to Portant
We’re seeing higher average closed revenue with Portant and faster days to close, it’s showing us a material impact on sales velocity.
FAQs
Common questions about switching from Qwilr to Portant for HubSpot teams.
We compared 10 Qwilr alternatives for HubSpot teams — from native document automation to eSign-only tools. Honest pros, cons, pricing, and G2 ratings for each.
Read article Compare Portant · 15 min readS-Docs only works in Salesforce. We compared 10 alternatives for HubSpot teams migrating away — honest pros, cons, pricing, and G2 ratings for each.
Read article Compare Portant · 15 min readSalesBricks builds interactive CPQ proposals — not standard documents. Compare the 10 best alternatives for HubSpot teams who need full document automation.
Read article
Install on HubSpot