Portant vs Better Proposals
Better Proposals makes polished proposals — but proposals are just one document type. Portant automates all of it: any document from your existing Google Docs templates, with HubSpot data auto-filled and e-signatures built in.
Key differences
The gap between Portant and Better Proposals isn’t about polish. It’s about which document types your team can actually automate.
Portant
Works with any document type — quotes, proposals, contracts, NDAs, statements of work, onboarding packs, and more. If you can build it in Google Docs or Slides, Portant can automate it.
Better Proposals
Designed exclusively for proposals. Contracts, NDAs, SOWs, and other document types fall outside what the platform does, leaving teams to manage those documents separately.
Portant
Your templates live in Google Docs or Slides. Your team edits them like any other Google file, with no re-training or migration required.
Better Proposals
Documents are built inside Better Proposals’ proprietary editor. Teams can’t use existing Google Docs templates and must rebuild their content from scratch in the platform.
Portant
Document generation is unlimited on all paid plans. There are no caps on how many documents you create per month.
Better Proposals
The Starter plan limits you to 5 proposals per month. Growing teams quickly find themselves constrained and forced to upgrade.
Feature comparison
A direct comparison for HubSpot teams evaluating both tools.
| Feature |
Portant
|
Better Proposals
|
|---|---|---|
| All document types (not just proposals) Contracts, NDAs, SOWs, invoices, and more | Any document type | Proposals only |
| Google Docs / Slides templates Use your existing Google files as templates | Templates stay in Google | Must rebuild in proprietary editor |
| Native HubSpot integration Available in HubSpot App Marketplace | Certified app | HubSpot Marketplace listing |
| HubSpot data merge (auto-fill) Pull contacts, deals, and properties into documents | Full HubSpot data merge | Two-way sync for contacts and deals |
| E-signatures built-in Multi-signatory support with audit trails | Built-in, unlimited on paid plans | Built-in on all plans |
| Approval workflows Sequential approvals with one-click approve/reject | All paid plans | Basic approval notifications |
| Bulk document generation Generate hundreds of documents in one run | Supported on all paid plans | Not available |
| Docs stored as HubSpot records Every document saved as its own HubSpot object | Every document is a HubSpot record | Status syncs back; docs stored in Better Proposals |
| Unlimited documents on paid plans No monthly generation caps | No caps on paid plans | Starter: 5 proposals/mo cap |
| Free tier available Start without a credit card | Free plan with 30 credits/mo | No free tier |
Why Portant
Portant is the HubSpot-certified document app: generate, personalize, send, sign, and store quotes, proposals, and contracts from your own Google and Microsoft templates, with every document written back to the CRM as a real record.
Generate personalized quotes, contracts and proposals using Google Docs, Slides, Microsoft Word, PowerPoint and PDFs—directly in HubSpot.
“With Portant, I run documents directly from HubSpot. No jumping between platforms. No copying data.”
Edwin van der Maas · Operations Lead, 2manydots
Design fully customized documents using any HubSpot data and line items, plus AI content, e-signatures, and Stripe payment links, all aligned with your brand.
“At RepCard, Portant gave us an end-to-end automated workflow inside HubSpot, we replaced manual agreement creation at scale.”
Natalie Reeder · Revenue Operations, RepCard
Create workflows that send, sign and save your documents automatically. Add a human in the loop and a review step for approvals and better team collaboration.
“Hundreds of contracts go out in a few clicks. The signed ones come back in, and the rest are easy to spot.”
Grégory Fleurot · Director of HR & Operations, Innovative Language
Every document gets its own HubSpot record with full status and history. Build reports to track views, status, and signatures in real time. Automatically sync files to Google Drive or OneDrive.
“When the executive team asks for an extension document, Portant gets it to them in about an hour, it’s empowered my whole team.”
Megan Marohn · Operations, Boomerang Capital
Pricing
Prices below are annual billing (same as the default on our pricing page). Open full pricing to switch monthly or compare every feature.
For individuals getting started
30 credits/month · 1 user
Get startedFor professionals who need more
billed annually
2,000 credits/month · 1 user
Try for freeFor teams sharing workflows
billed annually
5,000 credits/month · 5 users
Try for freeAdvanced security and support
Tailored to your needs
Contact sales
Better Proposals pricing for HubSpot teams
Better Proposals’ Starter plan is $19/mo for 1 user with a 5 proposals/month cap. The Premium plan at $49/mo covers 5 users with unlimited proposals. Enterprise is $99/mo for unlimited users. For teams that also need contracts, NDAs, and other document types on top of proposals, Better Proposals doesn’t cover those — adding a second tool significantly increases total cost. Portant handles all document types from $42/mo, with no monthly document caps.
Why teams switch
Better Proposals covers the proposal step well. But once a deal moves forward, teams need contracts, SOWs, and onboarding documents — none of which Better Proposals handles. Portant automates all document types within the same HubSpot-native workflow.
Teams with well-established Google Docs templates didn’t want to rebuild them in a proprietary proposal editor. Portant uses their existing Google Docs and Slides files directly, with no migration or re-creation required.
The Starter plan’s 5 proposals/month cap was a constant source of friction for growing teams. Portant imposes no monthly document generation limits on paid plans.
Hear it directly from our many happy customers.
3,000+
App installs on the HubSpot Marketplace
4.9/5
Average review on G2, an independent review site
40K+
Teams have switched to Portant
We’re seeing higher average closed revenue with Portant and faster days to close, it’s showing us a material impact on sales velocity.
FAQs
Common questions about switching from Better Proposals to Portant for HubSpot teams.
We compared 10 Better Proposals alternatives for HubSpot teams — from HubSpot-native doc automation to eSign-only tools. Honest pros, cons, pricing, and G2 ratings.
Read article Compare Portant · 15 min readWe compared 10 ChiliDocs alternatives for HubSpot teams — from full document automation to eSign-only tools. Honest pros, cons, pricing, and G2 ratings for each.
Read article Compare Portant · 15 min readWe compared 10 Conga alternatives for HubSpot teams — from native document automation to CLM and eSign tools. Honest pros, cons, pricing, and G2 ratings for each.
Read article
Install on HubSpot